Learn to Print Paychecks and Pay Stubs in QuickBooks Online Payroll

If you pay your employees through paper checks, these can be printed through your payroll product. Additionally, your employees can be invited through this to view and print their pay stubs in QB Workforce. In this blog, we have explained to you the easiest way to print paychecks and pay stubs in QuickBooks Online Payroll without hurdles. Moreover, you can also use QB Workforce when printing w 2’s in QuickBooks is required to send paper copies to your employees. Take a deep dive into the page and explore each step carefully to ensure accurate completion without human errors.

Printing paychecks and pay stubs is not very difficult to do; however, if you are unable to print them, don’t feel nervous to connect with our certified professionals. Dial +1.833.802.0002 to speak to a Pro Advisor.

A Simple Way to Print Paychecks and Pay Stubs in QuickBooks Online Payroll

• This is how you can easily print paychecks and pay stubs. Let me help you understand each step and implement it carefully.

  Step 1: Set up your printing preferences

  In QBO Payroll

  In QBDT Payroll

  Set up Paychecks

  • Go to File.

  • Choose Printer Setup.

  • Hover over the Form Name dropdown.

  • Click on Check/Paycheck.

  • Click on the Settings tab.

  • Choose Printer Name and Printer Type.

  • Now, select your Check Style of Voucher, Standard, or Wallet.

  • Choose the additional options to print your company name and address, logo, or image.

    Click OK.

Set up pay stubs

• Go to File.

• Choose Printer Setup.

• Hover over the Form Name dropdown.

• Click on Pay stub.

• Click on the Settings tab.

• Click OK.

Step 2: Print Paychecks or pay stubs

In QBO Payroll

• Go to Payroll.

• Choose Employees.

• Hover over the Run payroll option, and choose Paycheck list present below it.

• Pick the paycheck you want to print.

• Go to the Filter dropdown to change the Date range or Employee.

• Head to the Action column.

• Tap on Print pay stub.

• After this, you will see a preview of the paycheck or pay stub.

• Choose the Printer icon to print.

Recommended to Read: How Do I Fix QuickBooks Error 12009?

In QBDT Payroll

Print paychecks

• Go to File.

• Tap on Paychecks.

• Choose your payroll Bank Account.

• Now, you need to ensure that the First Check Number and the number of the first check in your printer match.

• Click on Paycheck or Direct Deposit.

• Tap OK.

• Take a final preview of your print settings and then choose Print.

Print pay stubs

• Go to File.

• Choose Print Forms.

• Click on Pay Stubs.

• Tap on the payroll Bank Account.

• Fill in the date range, including the pay date of the pay stubs.

• Pick out the pay stubs you want to print.

• Tap on the Employee dropdown to filter by specific employees.

• Click on Preferences to select the company and employee information that will be printed on the pay stubs.

• Head to the Company message to be printed on all pay stubs box and enter text in it to include a message on each pay stub.

  Tap Preview if you want to view it before printing.

  When you are ready, click Print.

Closing Remarks

We hope that you have found these steps helpful to print paychecks and pay stubs in QuickBooks Online Payroll. If you still face trouble doing so, give a ring to +1.833.802.0002 and connect with a expert.

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