How to Get Rackspace Email on Outlook – A Complete Guide

Rackspace Email is a popular business-class email hosting solution, offering secure, reliable communication. Microsoft Outlook, part of the Microsoft 365 suite, is widely used for its robust email, calendar, and contact management features. If you are looking for how to get Rackspace Email on Outlook for enhanced accessibility and productivity, this blog will walk you through the complete process—including a manual method and an easier alternate way for Rackspace Add to Outlook.

Rackspace Email is a cloud-based, business-focused email hosting service that supports IMAP, POP, and SMTP protocols. It offers dependable performance, spam and virus protection, and large mailboxes, making it ideal for small to mid-sized businesses.

Microsoft Outlook is a powerful desktop email client that comes with Microsoft 365. It allows users to manage emails, tasks, contacts, and calendars from a centralized interface. With its offline capabilities and seamless integration with other Microsoft tools, Outlook remains a go-to choice for professionals.

How to Get Rackspace Email on Outlook – Manual Way

You can manually configure your Rackspace account in Outlook using these steps -

Step 1 - Open Outlook and Start Setup

Open Microsoft Outlook.

Go to File > Add Account.

Step 2 - Enter Your Rackspace Credentials

Type in your Rackspace email address and click Connect.

Choose IMAP as the account type.

Step 3 - Configure Incoming & Outgoing Mail Servers

Incoming Mail Server: secure.emailsrvr.com

Port: 993

Encryption: SSL

Outgoing Mail Server: secure.emailsrvr.com

Port: 465 or 587

Encryption: SSL/TLS

Step 4 - Finalize Setup

Enter your Rackspace email password when prompted.

Click Finish to complete the setup.

Outlook will now sync with your Rackspace inbox and folders.

Drawbacks of the Manual Method

Complex Setup for Beginners - Manual configuration requires technical knowledge of IMAP settings and ports.

No Backup Feature - Emails are synced but not backed up locally unless manually exported.

Time-Consuming - Adding multiple Rackspace accounts can take significant time.

Limited Customization - No options to filter emails or selectively sync folders.

Data Loss Risk - Errors in setup may lead to incomplete sync or email loss.

Alternate Solution - How to Get Rackspace Email on Outlook

To simplify the process and add more functionality, CubexSoft RackspaceBackup Tool is an excellent alternative. It allows you to directly download Rackspace emails to Outlook-supported file formats like PST, with advanced options for filtering and folder management.

Key Features

Backup Rackspace Email directly to Outlook PST format.

Preserve email formatting, metadata, and attachments.

Filter by date range, subject, sender, etc.

Supports batch backup of multiple Rackspace accounts.

Available for both Windows and Mac platforms.

Conclusion

Integrating Rackspace Email with Outlook enhances your email management capabilities, making your communication more efficient and centralized. While the manual setup method works, it can be time-consuming and prone to errors. For a quicker, safer, and more advanced solution, Rackspace Email Backup Tool for Mac & Windows offers a reliable way to export and access your Rackspace emails in Outlook with complete control and flexibility.