Different CMSs You Must know to Choose the Best for Your Business

A content management system software is helpful in creating, organising, storing, and distributing your business content. CMS is useful for businesses of various sizes and industries. You must understand the different types of CMSs to pick the one that is suitable for your business. It is cost-effective and flexible, gives your team control over the content, and improves collaboration among the team members.

Continue reading to understand the different types of content management software .

1] Component content management system (CCMS)

A CCMS is different from a traditional CMS. Unlike the conventional CMS, which stores the content at a document level, CCMS stores the content at a component level. These components can be paragraphs, photos, phrases, or even words rather than pages.

2] Enterprise Content Management System (ECM)

ECM CMS system allows your business to develop, organise, and circulate various types of content. It guarantees that the information and documents reach the right audience, which could be an employee, executive, business partner, or customer. The CMS enables employees to get easy access to the stored content and complete their tasks. ECM automatically deletes files after the retention period to free up unneeded occupied space.

3] Document Management System

Managing documents on paper is no longer in use. Document Management System (DMS) is an eco-friendly and paperless solution to collect, track, and stock documents in the cloud. It is an automatic CMS that uploads, processes and disperses documents without the need for printing and scanning.

4] Digital Asset Management System

A Digital Asset Management System (DAMS) allows you to build, collect, hold, manage and distribute digital assets. DAMS provides a centralised library where anyone connected with the content, like employees, clients, or contractors, can readily access the content. DAMS offers several formats, like font, documents,  logos, and much more.

DAMS is cloud-based so that you can access documents and content from anywhere.

5] Web Content Management System (WCMS)

WCMS is a CMS solution for websites. It allows you to manage the digital components of a website even if you have no programming skills or knowledge.

Web Content Management System provides administration, collaboration, and authoring tools to manage web content. WCMS is exclusively meant for web content.

6] Learning Content Management System (LCMS)LCMS is a CMS that focuses to develop, manage, and deliver educational content. If you have an academic business, the CMS will provide tailored solutions for your institutions, e-learning solutions, and corporate training programs.

Other than the above-mentioned types of CMS, there are a few other CMS platforms that are sub-categories of actual CMS.:

1. Open-Source CMS
2. Proprietary CMS
3. Cloud-Based (SaaS) CMS
4. Headless CMS
5. Custom CMS

Consider AI for your business document processing:

by processing documents manually. These documents contain critical data, such as employment forms, purchase orders, contracts, and invoices. With so much competition in every industry, no company today can afford to waste resources tediously manually entering, sorting, and analysing the magnitudes of the data documents you might contain. Such time-consuming work can divert your employees from more practical business needs and cause excessive errors in the process.

AI document processing can help your business automate your document, reducing the time spent on data entry, improving efficiency, and releasing resources to focus on innovation and customer service.

Benefits of using AI technology:

1] Save time by reducing manual work

Thanks to advancements in AI for document automation, software robots efficiently complete data-processing tasks, which allows your employees to explore new possibilities for business expansion.

2. Function and invest more efficiently

When you are spending lesser time and cost on document processing, you can work more efficiently and deliver services faster.

3. Enhance client experience:

You will be able to get total customer satisfaction due to the enhanced speed and efficiency and provide superior service with automation. AI  document automation can help your business surpass expectations and provide more sales.

4. Lower human errors

Automation will significantly eliminate errors that your staff may cause unintentionally. You will reduce making corrections and miscalculations. You will not only save time but can increase staff efficiency and safeguard losses to your company and your clients.

You may find document automation technology intimidating when you don’t have the time or money to finance state-of-the-art machine learning (ML) computer models. However, you can lower those obstacles and designate your business with enterprise-level AI tools, with products that consume all possible types of documents and images, define, classify and validate them while extracting invaluable data, and then deliver meaningful insights.

Another cost-effective device for your business is the document scanners. They are an effective alternative to multifunction printers, and here are the reasons why.

1] Security: Multifunction devices come with a hard drive where they store and cache data. These devices store information that can make reading the data easy, which can make them vulnerable to hacking. This risk is not there when you use scanners as they have limited memories and ensure data protection.

2] Better productivity:

Standard workstation scanners perform double sheet detection due to ultrasound, which is not possible with traditional multifunctional printers.

Conventional MFPs lack a Duplex function as they have one scan line and require the paper to be turned over to scan the front and the back - automatically or manually.

When you have documents in different formats to be scanned, document scanners can identify and differentiate between document formats automatically.

3] Batch feeding:

Document scanners can easily feed a large degree of documents of different types as the system is prepared for scanning documents of different sizes, thicknesses, and shapes of paper without compromising on the quality and features. 

Conclusion

Before you choose a CMS application for your business, you must understand the various types that are available and which will work best for you. The final results can be cluttered if you choose the wrong CMS for yourself. So, you need to understand the different content management systems to choose the best option and organise your digital content efficiently.